Tuesday, April 10, 2007
Note for ass 1
Definitely want to do email as a topic - fascinating. Still believe many rules for traditional forms of written communication apply. ie
"Informational exchange consists in the content of messages but also the uses (intended or unintended) to which the information is put." from course material.
"Informational exchange consists in the content of messages but also the uses (intended or unintended) to which the information is put." from course material.
Mod 2 - email tasks
Well I got that first little popquiz - username & domain ... yes well, not going to get too involved in these quizzes - out of date as discussed in DB. And American and well ... good grief!
Right my answers:
1. What information about a user's email, the origin of a message, and the path it took, can you glean from an email message?
You can know what domain the email came from; you can know their username; you can tell whether it was just sent to you or others as well if it comes as bcc; what time & date; status - urgent, not urgent.
2. In what cases would you find it useful to use the 'cc', 'bcc' and 'reply all functions of email?
Use 'cc' to copy someone in to something that doesn't directly concern them but may be of interest.
'bcc' when you don't want anyone else on the email list to know who is getting the email. For reasons of privacy and confidentiality.
'Reply all' when your answer will be of interest and relevance to all the recipients of the original email.
3. In what ways can you ensure that an attachment you send will be easily opened by the receiver?
By ensuring it is encoded - in a commonly used form of code eg mime. Don't use a program to create it that you know may be beyond your audience's technological capabilities.
4. What sorts of filters or rules do you have set up, and for what purpose?
I don' t have any set up - but I think I need to - just to organise my email in a better way. I receive emails from three accounts into my outlook mailbox ... gets confusing. This perhaps is another topic i could pursue as I need ot know more. FILTERS - for what????
5. How have you organised the folder structure of your email and why?
I have my folder organised as shown - not sure if this is readable actually. It is organised basically on work/study/personal lines. those categories are divided into subgroups - I don't have too many sub sub directories - just gets too hard to find things. It works for me - I find I rarely need to go back to emails as I deal with them as they arrive.
Right my answers:
1. What information about a user's email, the origin of a message, and the path it took, can you glean from an email message?
You can know what domain the email came from; you can know their username; you can tell whether it was just sent to you or others as well if it comes as bcc; what time & date; status - urgent, not urgent.
2. In what cases would you find it useful to use the 'cc', 'bcc' and 'reply all functions of email?
Use 'cc' to copy someone in to something that doesn't directly concern them but may be of interest.
'bcc' when you don't want anyone else on the email list to know who is getting the email. For reasons of privacy and confidentiality.
'Reply all' when your answer will be of interest and relevance to all the recipients of the original email.
3. In what ways can you ensure that an attachment you send will be easily opened by the receiver?
By ensuring it is encoded - in a commonly used form of code eg mime. Don't use a program to create it that you know may be beyond your audience's technological capabilities.
4. What sorts of filters or rules do you have set up, and for what purpose?
I don' t have any set up - but I think I need to - just to organise my email in a better way. I receive emails from three accounts into my outlook mailbox ... gets confusing. This perhaps is another topic i could pursue as I need ot know more. FILTERS - for what????
5. How have you organised the folder structure of your email and why?
I have my folder organised as shown - not sure if this is readable actually. It is organised basically on work/study/personal lines. those categories are divided into subgroups - I don't have too many sub sub directories - just gets too hard to find things. It works for me - I find I rarely need to go back to emails as I deal with them as they arrive.
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